Certificate of Incumbency
CORPORATE DOCUMENTATION & VERIFICATION
Certificate of Incumbency for Companies
Verify Your Company’s Directors, Officers & Authorised Signatories
Get professional assistance in preparing a Certificate of Incumbency containing the relevant company, director, officer and authorised-signatory information required for your corporate, banking, legal or international transactions.
What Is a Certificate of Incumbency?
A Certificate of Incumbency is a corporate document that records the current individuals holding key positions within a company and, where applicable, identifies the persons authorised to act or sign on behalf of the company.
It may be requested by banks, financial institutions, lawyers, investors, business partners, government authorities or overseas counterparties when they need to verify a company’s current management and signing authority.
The current CA India page correctly identifies the core purpose as verifying the identities and positions of key company officers and directors, but it currently spends too much space explaining the same idea repeatedly.
When Might a Certificate of Incumbency Be Required?
Banking & Financial Transactions
Banks may request corporate documents confirming the company’s current directors and authorised signatories.
International Business
Useful when overseas banks, counterparties or professional advisers need corporate verification.
Business Agreements
May be requested before entering significant contracts or transactions.
Investments & Fundraising
Investors or financial institutions may request evidence of the company’s current management and signing authority.
Legal & Due Diligence
Can support corporate verification during legal reviews, transactions and due diligence.
Mergers & Corporate Restructuring
Can help document the company’s current management structure during corporate transactions.
Has a bank, investor or overseas partner asked you for a Certificate of Incumbency?
What Information Can Be Included?
Company Details
Legal name of the company Registration / incorporation details Registered office address Date of issue Jurisdiction of incorporation
Directors & Officers
Names of current directors Designations / positions Relevant appointment details Other officers, where applicable
Authorised Signs
Name of authorised person Designation Signing authority, where applicable Signature specimen, where required
Certification Details
Certification / declaration Date of issuance Signature of the authorised person / professional, as applicable Notarisation, apostille or legalisation, where required
The exact contents and certification requirements depend on the purpose of the document and the requirements of the receiving bank, authority, institution or counterparty.
How We Help You Obtain the Certificate
Understand the Requirement
Get Company Information
Prepare the Certificate
Review & Certification
Delivery of Certificate
Why Choose CA India?
Requirement Assessment
Corporate Details Review
Document Preparation
Professional Review
Notarisation & Legalisation
Frequently asked questions
What is a Certificate of Incumbency?
It is a corporate document that records current directors, officers and/or authorised representatives of a company and may be used to verify who is authorised to act for the company.
Who usually asks for a Certificate of Incumbency?
Banks, financial institutions, investors, legal advisers, overseas counterparties and other organisations may request one as part of corporate verification or due diligence.
Is a Certificate of Incumbency mandatory for every company?
No. It is generally a transaction/documentation requirement rather than a universal statutory registration required for every company.
What information is included?
It can include company details, current directors/officers, authorised signatories and applicable certification details.
Do shareholders have to be included?
Not necessarily. The contents should be based on the purpose of the certificate and the requirements of the requesting institution.
Can CA India prepare the certificate?
Yes. CAIndia can assist with gathering the required information, preparing the certificate and guiding you through applicable certification or legalisation formalities.
Can the certificate be notarised or apostilled?
Where required by the receiving authority or overseas institution, additional formalities such as notarisation, apostille or legalisation may be necessary. The exact requirement depends on the destination and purpose.