Registered Office Change
Registered Office Change Services in India
Move your registered office with the right compliance support.
Get assistance with board and shareholder resolutions, address documentation, MCA forms, and Registrar of Companies (ROC) filings based on your relocation requirements.
What Is a Company’s Registered Office?
A company’s registered office is its official legal address registered with the Ministry of Corporate Affairs (MCA). It is the address where government authorities, the Registrar of Companies, and other parties can send official communications and notices.
Under the Companies Act, 2013, a company must maintain a registered office capable of receiving and acknowledging communications. When the address changes, the company must complete the applicable approvals and notify the ROC within the prescribed time.
Changing a registered office involves more than relocating business operations. Depending on the new address, it may require a board resolution, a shareholders’ special resolution, Regional Director approval, and statutory filings.
When Should You Change Your Registered Office?
Companies may need to relocate their registered office for several business reasons:
Business Expansion
Move to a larger office to accommodate a growing team or operations.
Cost Optimisation
Reduce rental and operating expenses by choosing a more suitable location.
Market Access
Establish a presence closer to customers, suppliers, or business partners.
Operational Changes
Consolidate offices or relocate following a restructuring.
Business Convenience
Move to premises that better support day-to-day operations.
State-level Relocation
Shift the company’s registered office to another state for strategic or operational reasons.
Discuss Your OPC Compliance Requirements
Discuss with us your requirements to suggest best services.
Types of Registered Office Changes
The procedure depends on where your company is moving its registered office.
Within the local limits of the same city, town, or village
A board resolution is generally required, followed by filing Form INC-22 with the ROC and submitting the prescribed address verification documents.
Outside the local limits but within the same ROC jurisdiction
A special resolution of the shareholders is generally required, along with Form MGT-14 and Form INC-22 filings, as applicable.
From one ROC jurisdiction to another within the same state
This requires a special resolution and an application to the Regional Director in Form INC-23. Following approval, the applicable order and address-change filings must be completed.
From one state to another
This involves altering the relevant provisions of the Memorandum of Association (MOA), passing a special resolution, applying for Regional Director approval through Form INC-23, and completing the subsequent statutory filings.
Registered Office Change Procedure
CA India can assist with the applicable steps based on your proposed relocation.
Step 1
Review the proposed address
Determine the type of relocation and identify the applicable legal procedure.
Step 2
Prepare company resolutions
Draft the required board resolution and, where applicable, the shareholders’ special resolution.
Step 3
Collect address documents
Arrange proof of the new premises and supporting documents, including owner consent where required.
Step 4
Complete statutory filings
Prepare and file the relevant MCA forms, such as INC-22 and MGT-14, depending on the case.
Step 5
Obtain regulatory approval
For relocations requiring Regional Director approval, prepare the application & supporting docs, including Form INC-23.
Step 6
Complete post-approval filings
Where applicable, file the approval order in Form INC-28 and complete the required registered-office filing.
Frequently Asked Questions
Can a company change its registered office address?
Yes. A company can change its registered office by following the applicable procedure under the Companies Act, 2013 and the Companies (Incorporation) Rules, 2014.
Which form is used to change a company’s registered office?
Form INC-22 is commonly used to notify the ROC of a change in the registered office address. Depending on the relocation, Form MGT-14, Form INC-23, Form INC-28, and other documents may also be required.
Is shareholder approval required for every registered office change?
No. A move within the local limits of the same city, town, or village generally follows a different process from a move outside those limits. A special resolution is required in specified circumstances, including certain relocations across local limits, ROC jurisdictions, or states.
Is Regional Director approval required to change the registered office?
Regional Director approval is generally required when shifting the registered office from one ROC jurisdiction to another within the same state or from one state to another, subject to the applicable statutory provisions and procedure.
Can a company move its registered office to another state?
Yes. An interstate move generally requires a special resolution to alter the relevant MOA provisions, an application for approval through Form INC-23, and subsequent statutory filings.
What proof is required for the new registered office?
Common documents include a recent utility bill, ownership or tenancy documentation, and the property owner’s no-objection certificate where required. The exact documents depend on the premises and applicable MCA requirements.
How long does it take to change a registered office?
The timeline varies depending on the type of relocation, documentation, statutory notices, and regulatory approvals. A reliable estimate can be provided after reviewing the specific case.
Does changing the registered office change the company’s identity?
A change of registered office does not, by itself, create a new legal entity. The company generally continues as the same entity, subject to completion of the applicable statutory process.